Logistics – Alternative Mining Indaba

Advisory Note

3-6 February 2025
Doubletree by Hilton Hotel Cape Town
31 Brickfield Rd, Woodstock, Cape Town, 7935

Welcome to Cape Town, South Africa

General Delegate Information

Welcome to the 16th Alternative Mining Indaba!
Please take a moment to read the following information.

About Cape Town
Come and explore Cape Town here.

About Doubletree by Hilton
Explore what is available in and around this luxurious accommodation here

Contact Information

AMI Hotel

Doubletree by Hilton Cape Town
31 Brickfield Rd, Woodstock, Cape Town, 7935

021 404 0570

Logistical Queries

Johnlyn van Reenen

+27 83 865 3015

Visa letters

Prudence Golding

+27 60 466 8642

Airport Transfers &
Shuttle Service

En Route Tours (Dominic)

064 522 4639

City Bowl Cabs

082 692 2580

Cedar Taxis (Henry)

072 706 3869

Emergency

General

021 480 7700

Agenda

Registration and Opening Ceremony:
Monday, 3 February 2025: Central Methodist Mission, 151 Longmarket St, Cape Town City Centre, Cape Town
Registration and Check-in 2.00 PM-4.30 PM.

Opening Ceremony
5.00 PM – 7.00 PM.

Registration
We’ve made registration easier than ever this year! On Monday, February 3rd, we’ll offer a relaxed registration period from 2.00 PM to 4.30 PM to help minimise long lines.

Translations

The AMI provides simultaneous translation in English, French, and Portuguese through headsets. French and Portuguese-speaking delegates are encouraged to address the AMI in their native language, so all attendees are advised to take a headset for use as needed. Please be aware that AMI incurs significant costs for any lost equipment. To help avoid this, kindly return your headset to the volunteers at the end of each day. Proof of identification will be required when collecting your headset.

Noise levels in venue

Conference Spaces: The hotel provides dedicated conference spaces equipped with soundproofing to minimize external disturbances. All conference rooms are designed to facilitate clear communication and optimal learning conditions.

Public Areas: While we’ve made efforts to secure exclusive access to certain areas for conference activities, please be aware that public spaces like lobbies and restaurants may have background noise. The hotel staff is committed to maintaining a peaceful environment.

Accommodation

Volunteers

AMI volunteers are easy to spot in their brightly colored t-shirts. Don’t hesitate to approach them if you need directions or assistance with any aspect of the AMI.

Transportation in Cape Town

Cape Town International Airport is 34 min (16.0 km) from Doubletree by Hilton Hotel via Settlers Way/N2. We have trusted and reliable shuttle services in the table above, available for delegates for your planning.

Educational materials

Organizations interested in having an exhibition table are warmly invited to participate. Please contact our administrator at admin@areteconsultancy.co.za by January 19, 2024. A table and designated area will be provided; however, you are responsible for bringing your own materials, banners, and related items.

Documents, Website, and Internet

All background meeting material will be made available on our website prior to the AMI. This includes the Final agenda/program, to encourage your active engagement during the meeting. Connection to Wi-Fi is available in public areas and meeting rooms. Please take note of Doubletree by Hilton wi-fi code. These codes will be displayed in the AMI meeting venues.

Side Events vs Idea Labs (breakaway sessions)

Please be aware of the Side Events (breakfast and dinner events) and Idea Labs (held during the conference) happening throughout the AMI week. Sign-ups for these events will be available on our website from January 2025.

Meals

Lunch and tea/coffee breaks are included in the daily delegate package and covered by the organizers. All other meals and expenses will be the responsibility of the delegates.

Security Requirements

While you are at the meeting, please do the following:

Do not leave bags and parcels unattended, as they may be confiscated or destroyed.
Do not bring unauthorised people or children into the meeting facilities.
Look after your valuable property.
Check that you have all your documents and personal items before you leave the conference halls and meeting rooms.
Inform the Security and Safety Service or a security officer on duty if you lose anything valuable.
Upon entering or leaving your hotel room, make it a habit to lock the door.
Before leaving, inspect your room to make sure that no money, jewelry, cameras, or other valuables are visible.
Deposit valuables or any other important portable items at the reception desk and obtain a receipt or leave them in the safe in your hotel room before going out.
Should you observe anything suspicious or out of the ordinary, please contact the Security and Safety Service.

Other Useful Information

Climate and Weather: February is Summer in Cape Town and its typically the warmest month of the year. Expect 25°C daytime maximum temperatures in the shade with 10 hours of sunshine per day in Cape Town in February.

Currency: The unit of currency in South Africa is the South African Rand (R).
1 USD = 17,90 South African Rand as of 13.12.2024

Electric voltage and adaptor type: 220/230V, with a type M, large 15-amp plug. We always suggest that you bring your travel adapter with you – here’s a useful site about electrical plug/voltage information and appliance compatibilities for South Africa, as well as the recommended travel adapter you’ll need.

South African SIM card purchase: At the airport in Cape Town, South Africa you will find SIM card kiosks or shops, allowing you to purchase SIM cards upon arrival. These kiosks often assist in setting up the SIM card and activating it.
You can also go to the nearest shopping centre which is the V&A Waterfront to purchase a sim card providing your passport to activate the sim card.

Time Zone: (GMT+2)

Dietary requirements

All participants are requested to indicate their dietary requirements (vegan, vegetarian; pescatarian; halaal; allergens etc.) via the Registration form.

Social media (Twitter; Facebook; YouTube)

Please follow the conversation on our social media platforms.

Nearest Hospitals and Medical Centres

1. Mediclinic Cape Town Hospital

Address: 21 Hof St, Gardens, Cape Town, 8001
Phone: 086 122 4466
Hours: Open 24 hours

Life Vincent Pallotti Hospital

Address: Alexandra Rd, Pinelands, Cape Town, 7405
Hours: Open 24 hours
Phone: 021 506 5111

Cape Town Mediclinic-ER

Located in Mediclinic Cape Town Hospital
Address: Gardens, Cape Town, 8001
Hours: Open 24 hours
Phone: 021 464 5500

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